What does the buyer wish to accomplish through this project?:

Onepeople.sg is about to organise its biennial Community Leaders’ Conference (CLC) in March 2018 (likely date 31 March with dry run on 29 March). The CLC seeks to engage community leaders on current trends and developments pertaining to race and religious relations.

Do submit your quotation before 17th Jan 2018 if you're keen. Thank you.
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The budget stated covers:

a) PROGRAMME PROPOSAL


i. Provide support for programme components for the conference, which include but are not limited to: managing the invited speakers, a moderated dialogue session, and any other exhibition displays that are in tune with the theme

ii. Provision of a professional Master of Ceremonies (MC/emcee) and the accompanying MC script (to provide the CV of the Master of Ceremonies)



b) ADMINISTRATIVE AND LOGISTICAL DUTIES

i. To identify and secure a venue that is able to hold 300 participants for the conference

ii. To provide refreshments for the 300 participants attending the conference (1 tea break and 1 lunch)

iii. To source and secure necessary professional and up to date audio visual equipment meeting requirements of the conference and a professional sound technician as well as a technical crew to take charge of all audio/visual requirements including the screening/playing of music and videos

iv. To provide other venue logistics as required, such as landscaping, conference backdrop, coffee table, rostrum, signage and posters among other items

v. To confirm car parking arrangements for Guest of Honour and other VIP guests

vi. To prepare tokens of appreciations for speakers as well as any necessary collaterals for participants



c) PUBLICITY SUPPORT

i. Provide support in promoting the conference widely to various channels including community stakeholders such as civil service agencies, schools, community development councils, People’s Association, workplaces, and relevant target segments to draw up to 300 participants



d) MANPOWER MANAGEMENT

i. Propose, supply and manage necessary manpower for the smooth execution of the conference which includes recruitment and briefing of volunteers for registration, ushering, and note-taking duties